Senior Executive Assistant

Waabi, founded by AI visionary Raquel Urtasun, is pioneering the future of Physical AI, starting with autonomous trucks and robotaxis. The company is backed by and partners with world leaders across AI, automotive, logistics, and deep tech. They bring a world-class team and an innovative approach that unleashes the power of AI to “drive” safety in the real world.

At the core is Waabi’s revolutionary Physical AI Platform: a fully end-to-end AI model capable of advanced reasoning, paired with one of the world’s most sophisticated neural simulation systems. For the first time in the industry, a single shared “brain” powers both autonomous trucks and robotaxis. The same AI model learns, adapts, and improves across applications — so every mile driven makes the entire system smarter.

Highlights

• Founded in 2021 with offices in Toronto, San Francisco, Dallas, and Pittsburgh

  Raised $1B in funding — the largest tech fundraise in Canadian history

• $750M Series C co-led by Khosla Ventures and G2 Venture Partners

• $250M additional strategic investment from Uber to support a new partnership to deploy robotaxis powered by the Waabi Driver exclusively on the Uber platform

• Uber committed to deploying 25,000 or more robotaxis exclusively on its platform

• Partners: Uber, Volvo, NVIDIA, and more 

• Customers: Serving multiple carriers and shippers, including companies like Uber Freight, Samsung Electronics, and more. 

• Values: Scientific, Curious, Diverse, Resilient, Accountable, Safe, Efficient, Data Driven

About the Role:

The Senior Executive Assistant is the CEO’s right hand, driving priorities, anticipating needs, and keeping mission-critical initiatives on track in a fast-moving environment. This is a strategic partnership, not a traditional administrative role—requiring judgment, discretion, and the ability to bring order and momentum to complex situations. With high visibility across the company, this leader serves as a trusted advisor, operational anchor, and key driver of how the Executive Office—and the organization—scales for the future.

• Executive Support & Partnership: Provide strategic, high-level support to the CEO, anticipate needs, solve problems proactively, and act as a trusted partner. Serve as a connector across the company and with external partners, while leading the Executive Assistant team and driving the effectiveness of the Office of the Executive.

• Calendar, Travel & Logistics Management: Manage a complex, evolving calendar across time zones, coordinate board meetings and executive offsites, and handle all travel planning. Ensure meetings are purposeful and outcome-driven, track action items, and use strong judgment to prioritize information and support executive decision-making.

• Communication & Stakeholder Management: Manage sensitive correspondence, presentations, and briefing materials while interfacing confidently with investors, Board members, partners, government officials, and leadership. Ensure nothing falls through the cracks by tracking decisions, action items, and commitments to keep all stakeholders aligned and informed.

• Business & Operational Support: Keep the CEO focused on top priorities by tracking initiatives, deadlines, and deliverables. Anticipate evolving needs with strong judgment, bring structure without slowing momentum, and drive key initiatives and special projects to help the company move faster and smarter.

• Confidentiality & Trust: Handle highly sensitive legal, financial, and personnel information with discretion and integrity, exercising sound judgment in high-stakes or ambiguous situations.

About You:

You are a strategic thinker who can see the big picture while flawlessly managing details, remaining calm, composed, and adaptable under pressure. With strong emotional intelligence and sound interpersonal judgment, you build trust, navigate complex situations, and support the CEO and organization with confidence and insight.

Please note: This role is on-site, 5 days a week.

• 10+ years as a C-suite Executive Assistant, including direct support to a CEO

• Experience in a startup or high-growth environment (or a clear ability to operate like one) and a proven ability to operate effectively in a fast-paced, evolving organization while supporting senior leadership

• Background working within a technology company or high-growth tech environment

• Executive presence with the confidence to interact at the most senior levels

• Exceptional organizational and prioritization skills

• Clear, concise communicator with strong writing skills

• High emotional intelligence and executive presence

• Comfortable with change, ambiguity, and moving fast

• Willingness to be flexible with hours to meet the needs of a CEO-level role

• Willingness to travel as needed

• Tech-savvy and fluent in modern productivity tools (Google Workspace, Slack, etc.)

The Extras that Matter

• Working for a company with a clear mission that goes far beyond technology - they empower humanity to build a better tomorrow

• Competitive compensation and equity

• Health and Wellness benefits, including Medical, Dental, and Vision coverage

• Unlimited Vacation

• Daily drinks, snacks, and catered meals

• Regularly scheduled team building activities and social events, both on-site, off-site & virtually

Compensation: $115,000.00 - 155,000.00 + bonus + equity