Executive Assistant

Waabi, founded by AI visionary Raquel Urtasun, is pioneering the future of Physical AI, starting with autonomous trucks and robotaxis. The company is backed by and partners with world leaders across AI, automotive, logistics, and deep tech. They bring a world-class team and an innovative approach that unleashes the power of AI to “drive” safety in the real world.

At the core is Waabi’s revolutionary Physical AI Platform: a fully end-to-end AI model capable of advanced reasoning, paired with one of the world’s most sophisticated neural simulation systems. For the first time in the industry, a single shared “brain” powers both autonomous trucks and robotaxis. The same AI model learns, adapts, and improves across applications — so every mile driven makes the entire system smarter.

Highlights

• Founded in 2021 with offices in Toronto, San Francisco, Dallas, and Pittsburgh

• Raised $1B in funding — the largest tech fundraise in Canadian history

• $750M Series C co-led by Khosla Ventures and G2 Venture Partners

• $250M additional strategic investment from Uber to support a new partnership to deploy robotaxis powered by the Waabi Driver exclusively on the Uber platform

• Uber committed to deploying 25,000 or more robotaxis exclusively on its platform

• Partners: Uber, Volvo, NVIDIA, and more 

• Customers: Serving multiple carriers and shippers, including companies like Uber Freight, Samsung Electronics, and more. 

• Values: Scientific, Curious, Diverse, Resilient, Accountable, Safe, Efficient, Data Driven

About the Role

We’re seeking a proactive, highly organized Executive Assistant with 5+ years of experience supporting C-suite leaders. This is a high-impact, hands-on role for someone who thrives in fast-paced environments, anticipates needs, and brings structure to complex, evolving priorities. Sitting within the CEO’s office, this role requires someone who can operate seamlessly in a traditional C-suite support capacity while helping refine and scale the broader executive office function by establishing strong operating rhythms and ensuring seamless coordination across executive support.

• Executive Partnership & Strategic Support: Build a strong, trusted partnership with the CEO, providing holistic executive support across business and operational priorities. Collaborate closely with Senior Executive Assistants to ensure coordinated, high-quality support across the CEO’s office. Serve as a strategic thought partner by anticipating needs, identifying risks, and proactively resolving issues. Act as a trusted gatekeeper and point of contact, managing inbound requests with sound judgment.

• Calendar, Travel & Meeting Management: Own complex calendar management across multiple priorities, time zones, and stakeholders. Proactively identify conflicts and optimize scheduling to align with strategic priorities. Coordinate domestic and international travel end-to-end, including detailed itineraries and contingency planning. Drive meeting excellence by preparing agendas, gathering pre-reads, tracking action items, and ensuring follow-through. Support executive meetings, leadership offsites, and high-profile events.

• Communication & Cross-Functional Coordination: Track action items, deadlines, and executive commitments to ensure accountability and follow-through. Coordinate across internal teams, partners, and external stakeholders. Partner with other EAs to create streamlined processes and ensure consistent execution across the executive team. Draft and edit professional communications on behalf of executives as needed.

• Operational & Project Support: Support special projects and cross-functional initiatives led by the CEO’s office. Build and maintain systems, templates, and workflows that enable operational efficiency. Contribute to the development of scalable operating practices for the Office of the CEO. Handle highly sensitive and confidential information with the utmost professionalism and discretion. Remain calm, flexible, and solutions-oriented in the face of shifting priorities.

About You

This role is ideal for someone who thrives in fast-paced environments, anticipates needs, and can both provide seamless executive support and help strengthen and scale the broader Office of the CEO function.

Please note: This role is on-site, 5 days a week.

• 5+ years of experience as an Executive Assistant supporting C-suite executives, ideally within or closely aligned to a CEO’s office

• Experience operating in a startup or high-growth environment (or demonstrated ability to thrive in one)

• Exceptional organizational skills with the ability to prioritize effectively in a dynamic environment

• Strong written and verbal communication skills; clear, concise, and polished

• High emotional intelligence and executive presence

• Sound judgment and unwavering discretion when handling confidential matters

• Comfortable navigating ambiguity and change

• Tech-savvy and fluent in modern productivity tools (Google Workspace, Slack, etc.)

• Willingness to maintain flexibility in hours to support the needs of a C-suite environment

• Willingness to travel as needed

The Extras that Matter

• Working for a company with a clear mission that goes far beyond technology - they empower humanity to build a better tomorrow

• Competitive salary ranging from $90,000-$115,000 + equity

• Health and Wellness benefits, including Medical, Dental, and Vision coverage

• Unlimited Vacation

• Daily drinks, snacks, and catered meals

• Regularly scheduled team building activities and social events, both on-site, off-site & virtually