Accounts Payable Specialist

The Keller Group is a boutique Phoenix based executive search firm – we partner with professionals across the Valley and partner them with standout clients building out their teams.

We have the opportunity to support a long term client of ours in their search for an experienced and driven Accounts Payable Specialist. This person will support a growing, multi-site organization that is building out its accounts payable function in-house. This is a high-volume, high-ownership role within a company that is actively expanding across multiple states, and the person in this seat will be the go-to for everything AP.

This is a great organization – top tier leadership, hybrid flexibility (after training), competitive benefits and a ton of growth in the works. The culture is strong and the team is dynamic, looking for their right hand to support all AP efforts.

What You'll Do

• Process a high daily volume of invoices (roughly 500 bills per day) across multiple business units and locations

• Manage payables for a multi-unit operation with a growing multi-state footprint

• Handle capital expenditure classification accurately and consistently

• Perform monthly reconciliations for key vendor accounts, including specialized suppliers

• Investigate and resolve payment issues and discrepancies, such as missed early-pay discounts and invoice mismatches

• Work primarily from an electronic, email-to-system invoice workflow with minimal manual data entry, including scanning and processing a small batch of physical mail

• Serve as a professional, reliable point of contact for vendors and internal stakeholders alike

What We're Looking For

• Minimum 2 years of hands-on accounts payable experience

• Comfort operating in a high-volume, multi-entity or multi-location environment

• Experience with capital expenditure classification

• Strong problem-solving instincts — able to dig into issues independently and see them through to resolution

• A polished, professional communication style, especially with vendors

• The stamina and organization to manage significant volume without dropping details