Executive Assistant

Our client is a large, private multi-family office. Due to continued growth, they're adding to their administrative team — this role will operate as a dedicated Executive Assistant to senior executives while also providing broader support across the team.

What You'll Do

- Manage active calendars for senior executives, including scheduling, meeting logistics, and travel as needed

- Own recurring team expenses and invoicing on a weekly cycle

- Handle document management and HRIS updates — filing, uploads, and record keeping

- Support onboarding and benefits administration at an administrative level (collecting forms, routing them to the right places, tracking completion)

- Administer the company's charitable donation matching program, including the seasonal push ahead of CRA deadlines

- Take on the range of smaller administrative tasks across the team that add up to real impact

- Handle sensitive information with complete discretion

What We're Looking For

- 2-4+ years of administrative, coordination, or assistant experience in a corporate environment

- Sound judgment and the ability to work independently once pointed in the right direction

- Polished written communication — you can write a professional email without being coached on it

- Genuine discretion; this is a private organization and confidentiality matters more here than in most places, both during the hiring process and on the job

- Strong Microsoft Office skills

- An interest in using AI tools to work more efficiently — the team actively uses Claude and Copilot

- A collaborative, roll-up-your-sleeves attitude and comfort with work that falls outside a tidy job description

- Able to commit to three days per week in office now, four from January